Types of Disciplinary Counseling
It's possible that at some time in your Air Force Career you may be called in for disciplinary action. Here are the most common types used in various situations.
RIC: Records of Individual Counseling & LOC: Letter of Counseling
4.2. Records of Individual Counseling (RIC) and LOCs. Counseling helps people use good
judgment, assume responsibility, and face and solve problems. Counselors assist subordinates in
developing skills, attitudes, and behaviors that are consistent with maintaining the Air Force's
4.2.1. First line supervisors, first sergeants, and commanders routinely counsel individuals
either verbally or in writing, giving advice and reassuring subordinates about specific
4.2.2. AF Form 174, Record of Individual Counseling, records the counseling session. It
provides a record of positive or negative counseling and is useful when completing
performance evaluations. Documenting counseling sessions on bond paper or letterhead
constitutes a LOC.
4.2.3. Front line supervisors and first sergeants may recommend the commander file
negative or unfavorable RICs, or LOCs in the UIF. For officer personnel, if the LOC is not
filed in the UIF, it must be filed in the individual’s PIF.
LOA: Letter of Admonishment
4.3. LOAs. An admonishment is more severe than a LOC/RIC. Use it to document an infraction
serious enough to warrant the LOA. Do not use it when a reprimand is more appropriate. For
officer personnel, if the LOA is not filed in the UIF, is must be filed in the individual's PIF.
LOR: Letter of Reprimand
4.4. LORs. A reprimand is more severe than a counseling or admonition and indicates a
stronger degree of official censure. Commanders may elect to file a LOR in an UIF for enlisted
personnel. LORs are mandatory for file in the UIF for officer personnel.
4.4.1. For officer personnel only: If a person other than the unit commander issues a LOR,
send it to the unit commander for acknowledgment and endorsement via AF Form 1058 and
establish/file in an UIF. Include the member’s written acknowledgment and any documents
submitted by the member.
4.4.2. The AF Form 1058 does not need to be referred to the officer since the rebuttal
opportunity is offered at the time the LOR is administered (see paragraph 4.5.1). The AF
Form 1058 is used only to obtain the commander’s acknowledgment of the action (for LORs
administered by personnel other than the commander) and to refer the LOR for file in the
What to do if you receive one of the above.
4.5. Administering RICs, LOCs, LOAs, or LORs.
4.5.1. Administer a counseling, admonition, or reprimand, verbally or in writing. If written,
the letter states:
126.96.36.199. What the member did or failed to do, citing specific incidents and their dates.
188.8.131.52. What improvement is expected.
184.108.40.206. That further deviation may result in more severe action.
220.127.116.11. That the individual will be allocated 3 duty days to submit rebuttal documents
for consideration by the initiator. For Non-EAD Reservists or ANG members: the
individual has 45 calendar days from the date of receipt of the certified letter, to
acknowledge the notification, intended actions, and provide pertinent information before
the commander makes the final decision. In calculating the time to respond, the date of
receipt is not counted, and if the individual mails their acknowledgment, the date of the
postmark on the envelope will serve as the date of acknowledgment. An individual is
presumed to be in receipt of official correspondence if it is delivered in person or by
certified mail to the individual's address or best available address.
18.104.22.168. That all supporting documents received from the individual will become part of
22.214.171.124. The person who initiates the LOC, LOA, or LOR has 3 duty days to advise the
individual of their final decision regarding any comments submitted by the individual.
For Non-EAD Reservists and ANG members: the initiator has 45 calendar days from the
date of personal delivery or date of receipt of the certified letter to reply to the member.
AFI36-2907 26 NOVEMBER 2014 31
4.5.2. The person who initiates a RIC/LOC, LOA, or LOR may send it to the member's
commander or superiors for information, action, or for their approval for file in the UIF or
PIF. Include the member's written acknowledgment and any documents submitted by the
member. For officers, LORs must be filed in the UIF, and any LOAs or LOCs not filed in the
UIF, must be filed in the officer's PIF.
4.5.3. The person who initiates a LOA or LOR for a general officer or general officer select
will forward the original document and attachments to AF/DPG,AF/REG or NGB/GOMO
for distribution to the commander. Mailing addresses are listed in paragraph 126.96.36.199
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